Things you need to know about STCW circulars, required sea service, clarification on licensure examinations for officers, required Certificate of Proficiency (COP) and clarification on the Management Level Course (MLC)
What is an STCW Circular?
- The STCW Circular is issued by MARINA by virtue of Republic Act No. 10635 and its current Implementing Rules and Regulations, which covers matters relating to ensure complete, effective and timely compliance with STCW requirements (Reference: STCW Circular No. 2014 -01)
ON THE TRB and DAILY JOURNAL
What is a Daily Journal?
- Daily Journal is a documentation of activities undertaken during a BRIDGE or ENGINE ROOM watchkeeping duty. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
What is the legal basis of Daily Journal?
- Under the STCW Regulations II/1 and III/1 2.3 (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
Who are required to submit a Daily Journal?
- Candidates for conferment of BS-MT and BS-MarE are mandatorily required to submit their Daily Journal. It is also a mandatory requirement for both STRUCTURED and UNSTRUCTURED program sea service. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
Who is responsible for the full and effective compliance of Daily Journal?
- The Maritime Higher Education Institutions (MHEIs) are the ones responsible for the full and effective compliance of Daily Journal. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
How many days of watchkeeping duties is required?
- At least 180 days of watchkeeping duties or equivalent to six (6) months.
- The required number of days is not necessarily in consecutive order. Accumulated days are acceptable.
- A day of watchkeeping duty is equivalent to at maximum four (4) hours of duty. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
Is there a prescribed format?
- Yes, a sample format is annexed as 1 & 2 to STCW Circular No. 2014-02 & STCW Circular No.2016-01.
- Any notebook/logbook of an A5-size or larger, entries should be handwritten in English language.
- Paginated (page number) from 1 to 180 or more
- Each page is allotted for a day’s duty
- *Note: See Rule V of STCW Circular No. 2014-02 for SPECIFIC PROCEDURES (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
Is the Daily Journal a separate document from the Training Record Book?
- As per STCW Circular No. 2014-02, it is a separate document to be presented by the applicant. Until revoked or superseded, the separation of Daily Journal and the TRB shall continue to be implemented and enforced. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
What are the acceptable watchkeeping duties?
- For purposes of licensure exams, the Administration requires BRIDGE watchkeeping and ENGINE ROOM watchkeeping as the only acceptable watchkeeping duties. (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
Can I journal watchkeeping duties when the ship is at port or at bay?
- NO for bridge watckeeping
- YES for engine watchkeeping.
- *Note: The Daily Journal shall be mandatory by 01 January 2016 per STCW Advisory No. 2014-08 (Reference: STCW Circular No. 2014 -02, STCW Circular No. 2016-01)
ON THE SEA SERVICE
What are ships to be boarded to qualify as valid sea service?
- For purposes of licensure, certification and revalidation, only commercial seagoing ships (e.g. MV/MT) will qualify for a sea service. Fishing vessels, war ships, patrol boats are not acceptable.
Is there a prescribed format for Sea Service?
- MARINA has no prescribed format for sea service. A company issued certificate is acceptable, indicating the date of embarkation and disembarkation, as reflected in the seafarer’s seaman’s book.
- MARINA will likewise require a photocopy of seaman’s book’s pages with entries.
- If necessary, MARINA may require additional documents to substantiate the Certificate issued by the company, such as but not limited to crew list and/or vessel profile
How many months do I need to present as valid sea service?
For purposes of REVALIDATION of Certificate of Proficiency or Certificate of Competency, the sea service requirement is at least 12 months within the last 5 years OR 3 months in the last 6 months immediately upon revalidating.
- For purposes of LICENSURE EXAMS (under MARINA):
- 36 months as RATING for Operational Level (OIC) exams
- 12 months as OIC for Chief Mate / Second Engineer
- 36 months as OIC for Master / Chief Engineer
- For purposes of UPGRADING to MASTER/CHIEF ENGINEER without undergoing theoretical exams and practical assessment:
- 24 months as CM/2E
For purposes of REVALIDATION, what other functions performed by the seafarer can be considered as equivalent to approved sea going service?
- Seafarers performing functions considered to be equivalent to approved sea going service are required to provide documentary evidence of service. A one (1) year service ASHORE in maritime industry is equated into six (6) months of sea going service. The following functions are considered to be equivalent to seagoing service:
- Service in the Administration, specific to STCW-related tasks;
- Service as active Naval or Coast Guard Officer in the Philippines, under the Guidance in Section B-IX of the STCW Code;
- Actual days of service as an Accredited Instructor, Supervisor or Assessor of Competence in an Approved Training Program (ATP) in an MTI;
- Actual days of service as an Accredited Instructor, Member of the Faculty, Supervisor, Dean, Shipboard Training Officer or Assessor of Competence for an Approved Education and Training Program (AETP) in an MHEI;
- Actual period of sea service as Sea or Harbor Pilot;
- Service as onboard instructor or assessor of competence;
- Other such functions which required by regulation, an equivalent level of certificate of competency or certificate of proficiency, to perform while service on land.
ON LICENSURE EXAMINATIONS FOR OFFICERS
What do I need to know about licensure exams?
- A candidate may choose how many competencies he/she will take in one sitting.
- See list of competencies annexed to the following:
- STCW Circular No. 2014 – 08 (OIC – NW)
- STCW Circular No. 2014 – 09 (OIC-EW)
- STCW Circular No. 2014 – 10 (Chief Mate)
- STCW Circular No. 2014 – 11 (Second Engineer)
- STCW Circular No. 2014 – 12 (Master)
- STCW Circular No. 2014 – 13 (Chief Engineer)
- You need two years to complete / pass all the competencies. Failure to complete within the two-year period means that those competencies that received a “passed” mark beyond 2 years shall expire, and shall be re-examined accordingly.
- The cost of exams is the same for the first sitting and the subsequent resit/s.
- Take note of 3-1, 3-2 and 3-3 Rules:
Failure in three or more competencies in one sitting shall not be allowed to apply for re-sit within a one month period(for Management Level)
Failure in three or more competencies in one sitting shall not be allowed to apply for re-sit within a one month period
A candidate who fails in a particular competence for 3 times shall not be allowed to apply for re-sit in such a competence, until upon showing proof of:
Does MARINA accredit review centers?
- MARINA does not accredit review centers or any institution to conduct review or tutorial.
Will MARINA produce a reviewer?
- No, but MARINA will publish questions at the beginning of each year.
- Only 20% of the question bank are subject to review by the boards.
Is there an expiry of training on ARPA and ECDIS?
- There is NO EXPIRATION DATE on ARPA and ECDIS.
I took training on ARPA and ECDIS in college and these are reflected in my Transcript of Records (TOR). Will MARINA recognize these trainings?
- Yes, MARINA will recognize training on ARPA and ECDIS.
ON CERTIFICATE OF PROFICIENCY (COP)
What are the required trainings for the issuance of Certificate of Proficiency (COP) for NEW SEAFARERS in accordance with the 2010 Manila amendments to the STCW Convention?
- Please see the list as Annex A of STCW Circular No. 2014-06, copy or which may be accessed / downloaded through this link: Click Here
What are the required trainings for the issuance of Certificate of Proficiency (COP) for EXISTING SEAFARERS in accordance with the 2010 Manila amendments to the STCW Convention?
- Please see the list as Annex B of STCW Circular No. 2014-06, copy or which may be accessed / downloaded through this link: Click Here
What are the COPs which do not expire?
- Medical First Aid (MeFA) Regulation VI/4-1
- Medical Care (MeCa) Regulation VI/4-2
- Ship Security Officer (SSO) Regulation VI/5
- Seafarers with Designated Security Duties (SDSD) and Ship Security Awareness (SSA) Regulation VI/6
- Ratings Forming Part of a Navigational Watch Regulation II/4
- Ratings Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine – room Regulation III/4
- Able Seafarer Deck Regulation II/5
- Able Seafarer Engine Regulation III/5
- FOR SUPPORT LEVEL: Basic Training for Oil and Chemical Tanker Cargo Operations (STCW 2010) (BTOCTCO). Regulation V/1-1-1
- FOR SUPPORT LEVEL: Basic Training for Liquefied Gas Tanker Cargo Operations (STCW 2010) (BTLGTCO) Regulation V/1-2-1
- Electro Technical Rating (ETR) Regulation III/7
- Crowd Management Regulation V/2-4
The Certificate of Completion issued by the training center will meet the requirements of the specific regulation, hence COP is NOT REQUIRED for the following training:
- Safety training for personnel providing direct service to passenger spaces Regulation V/2-5
- Crisis Management and Human Behavior Regulation V/2-6
- Passenger Safety, Cargo Safety and Hull Integrity Regulation V/2-7 (Reference: STCW Circular No. 2014 -06)
ON MANAGEMENT LEVEL COURSE (MLC)
How do I know what kind of MLC should I take?
- If you are an officer at management level certified under the 1995 amendments, with a sea service of at least 12 months in the past five (5) years OR three (3) months in the last six (6) months, you only need to undergo the MLC Upadating Course
- If you are an officer at operational level (OIC) and you wish to undergo assessment leading towards Management level, then you need to undergo the full course. (Reference: MARINA Circular No. 2014-01)